Title XXX Occupations and Professions Chapter 332-I Medical Records, Title 35, Chapter 2, Article 6, Section 35-2-611(b). Pages 1+:$1.00 per page, Search Fee : $26.00 A reasonable fee may include an administrative fee that may not exceed $15.00 for searching and handling recorded health care information. Pages 1 50 : $1.25 When the type of record requested cannot be photocopied (such as radiology films or fetal monitoring strips), practices may charge the cost of reproducing the records. There is no Alaska statute regarding the cost of copying medical records. Max Fee (electronic records): $150, Paper Records: Pages 1+: $1.00 per page $0.35 cents per page for pages 101 and above, $1.74 per page for microfiche or microfilm copies, Actual shipping costs and any applicable taxes. Search Fee: $18.00 (includes pages 1 - 5) Does your service integrate with any case management systems? If a medical record exists in a digital or electronic format, the hospital may assess reasonable actual costs of staff time to create or copy the medical record and the costs of necessary supplies and postage. A per page fee of $0.20 for electronic copies, not to exceed $150.00 (including the search and handling fee), $10.00 for records certified by affidavit, A reasonable cost-based fee for the labor cost if preparing the explanation or the summary and for the supplies for creating the explanation or summary. $10.00 flat fee (for all other healthcare providers) + reasonable production costs, Paper Records Pages 1 10 :$48.10 flat fee X-rays and other media : Reasonable fees may be charged, Charges are based on which is greater: Microfilm and other media : $1.25 per page X-rays and other media : Actual cost of reproduction, Pages 1+ : $0.75 per page Max Fee : $111.03 (For electronic records, you must charge a flat $111.79 fee, if the total cost of record copies exceeds the per page fee listed above. Pages 1 - 40: $0.53/page Copies of X-rays or films not reproducible by photocopy shall be provided at the health care provider's actual cost for materials and supplies. Pages 1+ : $1.00 per page, Pages 1 15 : $30.00 flat fee Pages 1+ : $1.35 per page Pages 351+ : $0.25 per page, Electronic Records [PL 2013, c. 158, 3 (AMD).] Pages 51 - 100: $0.59per page Source: MN Stat 144.292 (adjusted based on CPI 2023), 10% of the total charge may be added for postage and handling. 8:43G-15.3, The provider or the medical records company may collect a labor fee not to exceed $20.00. Pages 51+: $0.18 per page Pages 51+ : $0.27 per page $0.50 per page for pages 61 and above. The Omnibus Rule, effective 9/23/2013, "allows for the identification of labor costs for copying protected health information (PHI), whether in paper or electronic form, which can include a reasonable cost-based fee for time spent creating and copying the file". *PLEASE NOTE:Fees are subject to change based on new laws passed in each state throughout a calendar year. WC - page 369, The first copy of records isFREEto the patient (per dates of service requested). Many covered entities simply charge the maximum amount that state law allows for medical record copies. X-rays: $20.00 flat fee (for hospitals) + reasonable production costs $10.00 flat fee (for all other healthcare providers) + reasonable production costs RS 40:1165.1 Maine Paper Records Search Fee: $5.00 (includes the first page) Pages 2+: $0.45 per page Max Fee: $250.00 Electronic Records A reasonable fee may be charged. 65-4971(b), requires the Kansas Secretary of Labor to annually update the amount health care providers may charge for record duplication. (c) The authority shall maintain a reserve balance in the Emergency Medical Services Personnel Fund of 5 percent. 65-4971 (b)] which required the Secretary of Labor to annually adjust the maximum fees that may be charged for non-workers compensation medical records copying, was repealed by the 2011 Kansas Legislature. Pages 26 - 50: $0.84/page The Department of Health and Human Services has stated that the labor costs may not include costs associated with searching for and retrieving the requested information. Pages 11 50 : $0.68 per page Pages 1+ : $1.00 per page Hover over each state to view the fees. Pages 251+: $0.35per page, Social Security: No charge for any request made under the provision of the Social Security Act. information and is not required to permit the examination, copying, or release of the information requested until the fee is paid unless there is a medical emergency. You can see the full details on our pricing page. The individual also has a choice to direct the health care provider to transmit electronically a copy of the health record directly to an entity or person designated by the individual, provided that any such choice is clear, conspicuous, and specific. We also offer a wide range of time- and cost-saving document management services. Pages 11 -50: $0.50 per page If a record is unavailable, a No Records Found certificate will be issued automatically. Pages : 1+ : $0.50 per page $30 plus $0.50 per page for 31 100 pages Fees charged are not subject to a sales or use tax. Note: Attorneys representing patients who are applying for social security benefits may receive records for FREE. Pages 1+: $0.75 per page, Records Requested For Dates Prior To / Outside of Injury: Pages 1+: $0.10 per page Neither history nor exam are required key components in selecting a level of service. Proof of indigency affidavit may be required. Pages 101 - 200: $0.25per page Pages 16+ : $0.25 per page Pages 1+ : $1.00 per page X-rays and other media : Reasonable fees may be charged, Title XXX Occupations and Professions Chapter 332-I Medical Records States adopt new rules related to medical record copying fees periodically. Search Fee: $30.00 flat fee (first 150 pages) Pages 101+: $0.50 per page The provider or the medical records company may collect an additional $10.00 if the request is for copies to be provided within 2 working days. The fee may not exceed the sum of: (1) a basic retrieval or processing fee, which must include the fee for providing the first 10 pages of copies and which may not exceed $52.12; and (A) a charge for each page of: (i) $1.76 for the 11th through the 60th page of provided copies; (ii) $0.86 for the 61st through the 400th page . A special handling fee of $10.00 may be charged if the records must be delivered to the patient or authorized representative or third-party requestor within 48 hours of the request. Cost of each photocopy, excluding x-rays, shall not exceed $0.50 per page for the first 25 pages $0.25 for each additional page over 25 pages. medical emergency. Pages: 1+: $0.50 per page And if you ever have any questions or concerns, you can contact us directly for immediate help. Search Fee: $20.00 (includes pages 1 - 5) Certification : No charge. We will do our best to update this list as we receive new, verified statute information. Search Fee: $20.00 Pages 31+ : $0.88 per page, Search Fee : $20.00 $0.75. CITE: Justia US Law|law.justia.com/codes/wyoming. Labor and supplies Electronic Records Actual cost Additional Fees and Costs $0.50/page fee for microfilm. Pages 6+ : $0.50 per page Our system is incredibly easy to use: Simply submit your medical record request through our secure, encrypted, HIPAA-compliant online portal. $0.10 per page for standard reproduction of documents of a size 81/2 x 14 inches or less $0.20 per page for copying of documents from microfilm, Actual costs for the reproduction of oversize documents or the reproduction of documents requiring special processing which are made in response to an authorization, Reasonable clerical costs incurred in locating and making the records available to be billed at the maximum rate of $16.00 per hour per person, computed on the basis of $4.00 per quarter hour or fraction thereof, Actual costs, if any, charged to the witness by a third person for the retrieval and return of records held by that third person, $1.50 per page if the medical records are stored on microfilm, Actual reproduction costs for each copy of a radiograph, $10.00 for certification of the medical records, Actual postage and electronic media costs. The charges for providing digital imaging media copies shall not exceed $200.00, plus all postage charges actually incurred. Pages 50+ : $0.36 per page If the medical record is in some form or medium other than paper, the actual cost of preparing a duplicate, Any postage or shipping costs incurred by the health care provider, health facility, or medical records company in providing the copies, Any actual costs incurred by the health care provider, health facility, or medical records company in retrieving medical records that are 7 years old or older and not maintained or accessible on-site, X-rays: $10 search fee + actual reproduction cost per page, Search/Storage Fee: $15.00 (charged for records retrieved off site), 6+ Pages: $0.50/page/admission + fee for -5 pages, Storage Fee: $25.71 + additional fee for records retrieved off site, X-rays/Other Media: Reasonable fees may be charged, Copy Fee: $15 flat fee (30 pages) or $0.50/page, X-rays/Other Media (recorded on film/paper): $2.35/page, Copy Fee: $0.30/page, max $200.00 (requires EMR), X-rays and other media: Actual cost of reproduction. $15 per printed image or $30 per CD or DVD, plus administrative fee of $10 for the reproduction of x-rays or any other material that cannot be routinely copied or duplicated on a commercial photocopy machine, A fee for certification of a copy of a medical record of no more than $10 per certification; and costs for delivering records in any medium, plus sales tax if applicable. Electronic Format. Session: 2022 Regular Session Subject: Courts & Judicial Bill Summary Under current law, attorneys are not subject to the reasonable fee guidelines when requesting medical records on behalf of a client. $20 flat fee (for hospitals) + reasonable production costs Nationwide rates for record search, storage, and copying. Max Fee : $100.00 per admission, Attorneys that DO NOT represent the patient: A reasonable fee may include an administrative fee that may not exceed $15 for searching and handling recorded health care information. If a treatment record or medical report exists in a digital or electronic format, the health care practitioner shall provide an . Search Fee : $15.00 State laws typically permit providers to charge a per-page copy fee, of up to a certain dollar value, or to charge a flat fee of up to a certain amount for the entire medical record. 2. $23.04 Flat Fee Only, Paper Records: Pages 1 - 20: $1.25 per page In this situation, once you inform us, we go back to the provider to get whats missing at no additional fee to you. Pages 21 60 : $1.15 per page A maximum allowable . This per page charge includes the cost of each CD Rom, DVD, or other storage media. Electronic RecordsPursuant to 42 U.S.C. $0.61 per page for all pages following the first 30 pages, Max fee for electronic records: $186.18 (regardless of number of admissions), Max fee for paper records: $248.23 (per admission to the health care facility), Plus actual postage and applicable sales tax, X-rays: The cost of materials and supplies used to duplicate the X-ray and the labor and overhead costs associated with the duplication. A. Pages 1-25: $0.50 per page Pages 101+ : $0.25 per page Charges for copies of medical records in a workers' compensation case shall not exceed $0.50 per page, Actual cost of postage if the records are to be mailed, If a party requests certified copies of medical records, the fee charged by the medical provider for a certification of records shall not exceed a maximum of $10.00, Paper or digital copies shall be provided upon payment of a reasonable copying charge, not to exceed $1.00 per page for the first 25 pages, Handling charge not to exceed $25.00 for hospitals, nursing homes, and other health care providers. Upon a patient's written request, a hospital shall provide, without charge to the patient, a copy of the patient's medical record. State-by-State Guide of Medical Record Copying Fees. Fee may include sales tax and actual postage. Adm. C. 1341.4.16 (2016). Pages 11-50: $0.50 per page Source: Texas Health and Safety Code, 241.154(e) (adjusted based on CPI in 2021). Source MA Gen L Ch 111 70 (adjusted based on CPI in 2021). Pages 1 - 20: $0.97 per page Max Fee: $200.00 per admission, Clinic (Attorneys representing patients, Insurance, Subpoenas): The numbers for the Board of Physicians are 410-764-4777 or toll-free at 800-492-6836. X-rays and other media: Actual cost of reproduction, Workers Comp Pages 1-10 $1.00 $2.00 per page for pages 1-10. A fee for copying not to exceed .76 cents for each page of the medical record, and; The actual cost of postage and handling. Pages 31+:$0.61/page Pages 61+ : $0.39 per page Retrieving, copying and transmitting existing medical reports and records, to include copying of medical notes and/or records supporting a bill or invoice for charges for treatment or services: $.30 per page for pages 61 and thereafter. The charge for the copying of a patient's medical records shall not exceed $15.00 for the first 30 pages or $0.50 per page, whichever is greater. No more than one dollar and twenty-four cents ($1.24) per page for the first thirty pages; b. X-rays and other media: Reasonable fees may be charged, Charges are based on which is greater: NOTE: A patient, as defined by this rule, shall not be charged the initial fee for the patients own medical record. If the records are stored with a third party or a third party responds to the request for records in paper or electronic media, the provider may charge additionally for the actual charges incurred from the third party. Max 'per page' fee (electronic records) = $80.00 (141 or greater pages, so if the page count is 141+ pages, you will charge a flat $80 for the pages + the preparation fee of $22.88). A search fee of no more than $20.00 per request. Pages 21 80 : $1.00 per page Copies of billing records shall be free of charge. How much does a typical record request cost? Pages 51 - 250: $0.60 per page How fast is invoicing? We handle standard medical records, radiology imaging records, prescription records, electronic medical records, medical billing records, personnel & payroll records, and police reports. A licensed physician may provide a summary report of the patient's medical record in lieu of copying the record if the patient consents. Postage : Actual cost of mailing, Hospital Records: Search Fee : $25.00 Pages 1+ : $0.50 per page, Search Fee : $20.00 to annually determine the maximum allowable fees for copies of patient records. Physicians can also charge an authorized third party for the actual cost of postage. Microfilm and other media: Actual cost of reproduction, Source: 735 ILCS 5/8-2001(d) (Adjusted based on CPI in 2022). The fee may include only the cost of supplies (including cost of paper and/or electronic media), labor, and postage. Medical record copying costs. The physician responding to a request for such information to be provided in electronic format shall be entitled to receive a reasonable, cost-based fee for providing the requested information in electronic format. Must provide proper documentation. Pages 31+ : $0.50 per page ), is amended as follows: (a) The table of contents is . No more than $30.00 for copying 10 or fewer pages of written material, no more than $0.50 cents per page for pages 11 through 50. no more than $0.25 cents for each additional page; A bonus charge of $5.00 if the request for records is processed and the records are mailed by first class mail to the requester within seven business days after the date of the request; Actual Postage costs to mail copies of the requested records, Actual costs of preparing an explanation or summary of the health information, if such information is requested by the patient, Actual costs of reproducing films, x-rays, or other reports maintained in a non-written form, Search and retrieval fee: $27.14 (cannot be charged if a patient is requesting his or her own record), Actual cost of postage, shipping and delivery of the requested records.