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This includes accommodations you need during the COVID-19 pandemic to help you stay healthy and be able to work. I have joined the office 5 months ago. SHRM Employment Law & Compliance Conference, Montana's governor made vaccination status a protected category, How to Push Back on Religious Accommodation Requests, New OSHA Guidance Clarifies Return-to-Work Expectations, Trump Suspends New H-1B Visas Through 2020, Faking COVID-19 Illness Can Have Serious Consequences, White House Takes Action Against Migrant Child Labor, Antisemitism Fears, Incidents Are Rising in the US, Federal Lawmakers Propose Ban on Noncompete Agreements. Bunting concluded by outlining best practices to follow when handling religious accommodation requests: If an employee rejects a good accommodation that an employer has offered, "you're golden," Bunting said. REQUEST FOR RELIGIOUS EXEMPTION / ACCOMMODATION RELATED TO [COMPANY NAME'S] COVID-19 VACCINATION POLICY by offering opportunities for discussion, reminding people of available support services, and leading at a difficult time with compassion and empathy. This observance coincides with [name of assignment] that is listed on the syllabus. 3 0 obj What should I do if an applicant or employee asks for breaks, leave or other changes to a work situation because of his medical condition or his religious beliefs? I would like to suggest the following accommodations to address this issue: Please let me know if you need additional information or would like to discuss additional ideas. if there are additional services at other times, or services offered on campus versus at a home congregation). I am writing this letter to submit a request for accommodations in the workplace. An employer must try to arrange to allow the employee to meet these religious obligations. Sign it in a few clicks Sabbath Accommodation Request - Employee Letter, Seventh-day Adventist Publications on Church - State Subjects. Don't be afraid to gently question the sincerity of the religion. For example, an applicant may ask to reschedule an interview that is on a religious holiday or an employee may request an exception to a "no hats" rule to wear a religious head covering, such as a yarmulke or hijab. $('.container-footer').first().hide(); Fundamental requirements of the applicable academic program and/or related technical standards; Essential functions of an individual's job; Duties of others in the department or job group; Availability of alternative accommodations; Any undue hardship resulting from the requested accommodation; and. Ramadan Meal Options:Hopkins Dining is happy to add additional services and holiday specific menu items for students during Ramadan. Edit your religious accommodation approval letter online Type text, add images, blackout confidential details, add comments, highlights and more. Your printed name. %PDF-1.3 CO/OICs will accommodate . Model Letter: Requesting Religious Accommodation in the Face of COVID-19 Vaccine Workplace Mandate For good or bad, COVID-19 has changed the way we navigate the world and the way in which "we the people" exercise our rights. "Each of the manufactures of the Covid vaccines currently available developed and confirmed their vaccines using fetal cell lines, which originated from aborted fetuses. For accommodation ideas by disability or limitation, visit JANs A to Z page. Save my name, email, and website in this browser for the next time I comment. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRMs permission. To have your request for a religious academic/workplace accommodation considered, please review the following process: 1. The description of the [modified/alternate] employment is as follows (include description of accommodation here): This is a temporary accommodation, not. Sample Accommodation Request Letter. Please log in as a SHRM member. As this would cause minimal burden for only minor {rescheduling, uniform changes, etc. I have the interest of the company at heart. SAMPLE REQUEST FOR RELIGIOUS ACCOMMODATION [STUDENT] Dear [School Administration]: [School] has issued a directive requiring me, a student enrolled in [school] [or, if the student is a minor, my child [name of student], a student enrolled in [school],] to get vaccinated with a COVID-19 vaccine. Kosher Meal Plans: The university offers severalKosher meal plan optionsthat can be used at the The Taam Tov section of theHopkins Cafe. Thank you for considering my request. if(currentUrl.indexOf("/about-shrm/pages/shrm-china.aspx") > -1) { Below I have included some possible ideas that could help at my workstation. Would you please let me know in the next week? The United States Equal Employment Opportunity Commission has excellent regulations and a compliance manual with lots of information and suggestions for how someone, like myself, can be accommodated. Depending on the circumstances, some examples of workplace accommodations may include: providing a woven cloth mask or personal protective equipment (PPE); physical distancing or modifying the work environment; modifying work schedules; Don't, for example, automatically laugh when an employee says he or she is a follower of the Jedi. A request for a religious accommodation for housing must document: a description of the accommodation you are requesting; Student Vaccine ExceptionRequests:Whenever possible, students should submit vaccine exceptionrequests to OIE at least 30 days in advance of Pre-Entrance Health Requirement Deadlines and OIE will do its best to respond in a timely manner. I look forward to hearing from you soon regarding this request. employee-religious-exemption-november-2021 Download Vaccine Religious Exemption Share sensitive I identify as an observing [religious affiliation], and I am writing to request that you make accommodation for my religious observance this semester in accordance with the college's attendance policy. Please log in as a SHRM member before saving bookmarks. The University Chaplain will also consult with others related to the student's request. Sample Email - Religious Accommodation Request. The accommodation [will begin or began] on [date] and end based upon future doctor visits. (3) A request for the accommodation of religious practices may be granted in whole or in part. The law protects people who have sincere religious, ethical or moral beliefs. religious accommodation is met with resentment and jealousy by co-workers it is still a viable solution. % Describe what you expect this reasonable accommodation to be. Avoid application of punitive leave policies. We have reviewed the attached case file and recommend action on SSgt Alpha's request for religious accommodation from compliance with Air Force grooming standards be deferred pending his imminent transfer of duty stations. That being said, you should write your exemption letter in your own words according . You are entitled to make this request, and your employer must make these accommodations based on the law of Equal Employment Opportunity. You should consult an attorney for legal advice specific to your . General Information Catalog IT Policies, Standards, and Guidelines If there is more than one option, the student affairs representative or employer will balance a student oremployees expressed preference with operational or academic considerations.Religious accommodations can take many forms. An employee may Change employee to a shift or department that does not operate on Friday night or Saturday. Unlike with disability accommodations, cost often may be a winning undue hardship argument for employers when religious accommodations are requested. Need help with a specific HR issue like coronavirus or FLSA? I anticipate this arrangement would be necessary for only 5 or 6 weeks, or until the sun starts to set after 5:00 p.m. If an employer has tried everything else, unpaid leave is acceptable. Make sure that you make it very clear what it is that you cannot comply with and why. Employees requesting a religious accommodation shall immediately contact their local Equal Employment Opportunity Coordinator. JAN provides free, confidential technical assistance about job accommodations and the Americans with Disabilities Act (ADA). You are encouraged to submit your request for accommodation ten (10) business days following implementation of the vaccination policy. Given the current labor shortage, the employer might not want to lose the employee or have the worker complain about the company on social media, she added. Contact the University Chaplains Office only if there is a conflict in making the accommodations for a religious/cultural observance. However, I cannot receive a COVID-19 vaccine because to do so would violate my sincerely held religious beliefs. Ashanti McShan, a 17-year old high-school student, was excited about her first day of work at Burger King. Make accommodation policies clear, and apply them equally even if the employer has never heard of the religion. The other employees may wind up leaving due to the extra workload. This template letter is not intended to give legal advice, but rather general legal information and serve as a general resource. I am (mention your name) on behalf of (mention company name) and would like to say that, the department provider's letter you submitted to us on [mention date] stated that you have the following work problem. If an employee is resisting an employer-required COVID-19 vaccine because it was derived from fetal cell lines, the employer might ask whether the employee has received a flu vaccine or has ever taken a medication that was similarly createdand there are many, including aspirin. If students are sabbath-observant, they must make this fact known to their professors for any course in which Saturday work is required. Sabbath Accommodation - Sundown Request - Employee Letter, Seventh-day Adventist Publications on Church - State Subjects. [2]It is important for student affairs representatives, faculty, human resources, and supervisors to recognize a request and to refer the student or employee to OIE to initiate the interactive process. You can also download it, export it or print it out. This is a matter of considerable importance and urgency to me. I therefore respectfully request that you make an accommodation for my religious belief, observance, and practice in keeping with Title VII of the Civil Rights Act of 1964 and the guidelines of the Equal Employment Opportunity Commission by allowing me to leave work on the Fridays in question just prior to sundown. Under the Equal Employment regulations, I am entitled to accommodations provided that they do not cause undue hardship to the company. As I believe you are aware, I am a Seventh-day Adventist. I request Reasonable Accommodation to have {Company Name} {waive the requirement, provide a substitute, allow shift swap, etc.}. I will be very grateful if you could assist me in achieving a suitable schedule to avoid such a conflict. I often suggest employees consider making a written request so they can decide what to say and how to say it without the stress of a face-to-face meeting with their employer. Bunting recalled one employee who claimed that being a fan of the Philadelphia Eagles was a religion and he needed Sundays off. Sabbath Accommodation - Sundown Request - Employee Letter DATE EMPLOYER NAME ADDRESS CITY, STATE, ZIP CODE RE: (YOUR NAME): Dear (NAME), As I believe you are aware, I am a Seventh-day Adventist. The most effective way to monitor religious accommodations is to encourage ongoing communication.Religious accommodations remain in effect through the date included on the approval letter unless the student or employee is notified by the University of a change. For incoming students, a request must be made at the earliest possible opportunity after admission. Sitting or standing for long periods of time in the same position is causing increased pain and is decreasing my mobility. Suspicious timing might arise if a worker requests and is denied time off on a Saturday and then the worker claims to have joined a religious organization that meets then and revives the request. student affairs representatives, faculty, managers, and/or supervisors) who participated in the interactive process. Please bear in mind that I do not request to have the Sabbath off in order to have an extra day at home to catch up on odd jobs or to engage in recreation or amusements. ) or https:// means youve safely connected to the .gov website. This catalog is the document of authority for all students and includes undergraduate, graduate, law, and medical students. If employees have submitted a request for reasonable or religious accommodation due to the inability to comply with mandatory testing, they may request permission to remain off work, using their own leave credits or . I am willing to come to work earlier on Fridays, come to work on Sunday, or to cooperate in whatever arrangements may need to be made so I can retain my Sabbath observance according to my convictions. To permit me to have Sabbath off once or twice a month would not suffice as a reasonable accommodation, since it would still force me to choose between my religion and my job. Other objective reasons that the employer has to believe the requested accommodation isn't being sought for religious reasons. If employers get an accommodation request from a believer in a religion that is so obscure there's no faith leader, Bunting recommended asking the employee to e-mail HR a paragraph describing why . An applicant or employee to practice or observe his or her religion. Thank you in advance for accommodating my request. Please give this request consideration at your earliest convenience. This sample letter can be used to ask your employer or prospective workplace for reasonable accommodations you need in the hiring process or for your job. The Office of the University Chaplain has communicated to the faculty via the Provosts office a list of major religious holy days. For that reason, I am requesting a religious accommodation, under Title VII and any similar [state where employer located] state law (s), that will excuse me from having to receive a COVID-19 vaccine, and further request that no adverse employment action be taken against me on account of my religious beliefs. First-Year Residential Students Living on Campus: You can sign up for a kosher meal plan while registering for housing the summer before you arrive on campus.Second-Year Resident Students Living in McCoyor Charles Commons: You can sign up for a kosher meal plan while registering for housing the spring of your first year.Second-year Residential Students Living in Homewood Apartments, Bradford, or Rogerss House: You can sign up for a kosher meal plan while registering for housing the spring of your first year or by signing up for meal plans on theHousing Portal.Upperclassmen and Off-Campus Students: You can enroll for a Kosher meal plan on theHousing Portal by logging in with your JHED. Recognizing a Religious Accommodation RequestThe Office of Institutional Equity ("OIE") receives and reviews all religious accommodation requests, including but not limited to vaccine exceptionrequests. }, I believe that such a request would not be unsafe, inconvenient, or costly. } The first step in requesting an accommodation in the workplace is to decide how to make the request. There are many types of accommodations. Please confirm that you want to proceed with deleting bookmark. The Equal Employment Opportunity Commission's template is the same one the agency uses for its own employees, and was part of a Thursday update to . Dear Professor [last name], I am enrolled in your course [course number]. Your manager may not be familiar with your church, and the law doesn't require employers to have an encyclopedic knowledge of every religion. Site information is not to be replaced with or considered professional medical advice. In Exodus 20, the Bible commands us to remember the Sabbath day to keep it holy, and to refrain from work on that day. 10 Examples of Religious Exemption Requests for Covid-19 Vaccines In the United States, employers have the responsibility to create a safe and unbiased work environment for people of different races and beliefs. Find your nearest EEOC office The hiring manager had assured her that [] For example. Work a flexible schedule so that the employee can leave the job on Friday afternoon before sundown, to permit time to travel home before Sabbath begins. A .gov website belongs to an official government organization in the United States. OIE will then gather the necessary informationtoconsiderthe request. Professional Studies and Executive Education, American University's United Methodist Affiliation, submit an online request for reasonable religious accommodations. Ask your manager to meet with you. I welcome the opportunity to discuss this matter further at your convenience. Questions regarding applying for housing should be directed to Housing Operations at (410) 516-7960 or housing@jhu.edu. Employee requests for religious accommodation at work are not always handled appropriately; take, for instance, Ashanti McShan's case. Employees, as well as job applicants, may request a religious or reasonable accommodation from an employer requirement that conflicts with their sincerely held religious beliefs, practices or observances. I am informed that Title VII of the Civil Rights Act of 1964, 42 U.S.C. 11/2/21 Updated religious exemption template Attached is a sample template that can be modified for your use as your prepare your employee religious exemption. I am enrolled in your course [course number]. I am writing to request religious accommodation for my observance of Sabbath. *If you are a graduate student and the portal does not work for you, please contact Dining to be manually added. In addition, it . Once a religious objection to taking a vaccine is established, an employer has a duty to accommodate that religious belief up to the point of undue hardship. Please contact dining@jhu.edu or consult the Hopkins dining webpage if you have additional questions. Hence, your letter should also explain how your request will only pose a minor burden. {Your Loan #}. Companies, however, have a leg up on public-sector employers when it comes to dealing with religious challenges to vaccine mandates. Religious Exemption Letter. Rising sophomores (Class of 2025): Thursday, March 3, 2022, Incoming students (Class of 2026 and transfer sophomores): TBD. I would like to request an exception based on my religious beliefs and practices. I am grateful for my job, and always strive to do my very best at work. To request a religious accommodation: You must submit the Request for Religious Accommodation Form t o your Departmental HR Manager (DHRM) or their designee. In order to retain my integrity in Sabbath observance, it is important that I be allowed to leave work each Friday just prior to sunset. } 2. 3. Requested accommodations vary - an employee may need a particular day off each year for a religious holiday; or to refrain from work every week on his or her Sabbath; or to wear religious garb; or to have a place to pray.