head start ersea policies, procedures

Internal technology, recordkeeping, and communication systems support the establishment of selection criteria. 17 0 obj endobj ERSEA: Attendance Policy print Policy All families are encouraged to maintain consistent attendance in the Head Start program. 4 0 obj Policies & Procedures: Policy Council: Record Review: School Readiness: Staff Recognition: BSACAP ERSEA Procedures. Selection of over-income children is based on need and limited to 45% of a program's funded enrollment (45 CFR 1302.12). Correct? IMs are targeted communication tools from OHS which provide policy information to Head Start and Early Head Start grantees and delegate agencies. Catherine: and Attendance. and enrollment policies and procedures to ensure it is meeting the needs of eligible pregnant women, children, and children . ERSEA: Proven Techniques and Procedures This workshop will provide Head Start Personnel with the tools to recruit, enroll, and retain families through proven marketing techniques and strict adherence to the performance standards. Eligibility: Determining Need and Meeting Expectations, Recruitment: Developing Effective Outreach Systems, Selection: Prioritizing Families with Responsive Policies and Criteria, Enrollment: Creating Systems for Filling Every Seat, Attendance: Maximizing the Full Head Start Experience, Supplemental Nutrition Assistance Program (SNAP). Catherine: Correct. / Tala Q . The ERSEA Institute 2022 is focused on five letters that are the backbone of Head Start services, E-R- S-E-A - eligibility, recruitment, selection, enrollment, and attendance. endstream A different approach is taken for Early Head Start child find. . . Apply for the Job in Early Head Start Family Services and ERSEA Coordinator at Lancaster, SC. ERSEA and Family Manager. According to the Head Start Program Performance Standards, a program must ensure at least 10% of its total funded enrollment is filled by children eligible for services under the Individuals with Disabilities Education Act (IDEA). Plan and provide training related to enrollment systems, policies and procedures for the department . ;|Fo) The ERSEA Associate is responsible for completing eligibility applications accurately for children and families of the Head Start program. ERSEA. These regulations outline the uniform administrative requirements, cost principles, and audit requirements for federal awards. Office of Head Start (OHS) Latest from OHS Mitigating the Spread of COVID-19 in Head Start Programs January 6, 2023 Encouraging IDEA Collaboration Between State Agencies, Local Agencies, and Head Start Programs October 7, 2022 HHS Acts to Support Increased Compensation for Early Childhood Educators September 14, 2022 View More News Secretary of Head Start in accordance with Section 645 of the Head Start Act. Per HB 462, resources and services provided by Region 15 ESC are solely aligned with, and designed to support, the Texas Essential Knowledge and Skills (TEKS) adopted by the State Board of Education. Develop, maintain, and manage system to track the eligibility, recruitment, selection . ADPY 13.14.001 Mileage Reimbursement/Driver Certification, ADPY 13.14.002 EWS Timecard Entry. General Responsibilities: Responsible for the development, supervision, coordination, and implementation of the Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) and Parent, Family, and Community Engagement (PFCE) component as required by the Head Start program Performance Standards and state and federal mandates. Related Regulations: 1302.12 Operational Procedure: 1. ERSEA governs how programs determine eligibility, enroll children, and track attendance. 1.5 The Grantee may ask potential providers to express their interest for providing services in writing. Identify how your program can promote and reinforce family engagement in . Catherine: And we really severely limit suspension. 7 0 obj Eligibility Verification Form 2022-2023. . After a program determines it's service area, it needs to assess thecommunity. partnering and engaging families of children with disabilities and suspected delays during the ERSEA process and beyond. Required procedure for completion of 45-day screening requirements, Services to Pregnant Women, Post-Partum Visit, Mandatory Prior Approval for Withdrawal of Services for Persistently Aggressive Behavior, Pregnant Women-Edinburgh Postnatal Depression Screening, Consent for Mental Health Consultation Services, Delegate Monitoring and Corrective Action, Mandatory Utilization of ChildPlus Database, Updating Teaching Staff Rosters in ChildPlus, Data Collection and Entry for Health Information and Head Start Requirements, Early Head Start Continuity of Care and Head Start Multi-Age Grouping, Change of Enrollment; Transfer of Participant, Parent Reimbursement for Special Meetings, Governing Body Dispute Resolution and Impasse, Composition, Election and Transition of Parent Committee, Structure, Roles and Responsibilities of the Governing Board and Advisory Committee, Family Service Staff Professional Development, Family and Community Engagement Monitoring Report, Criminal Background Check Requirements for Employees, Consultants, and Contractors, Qualification Requirements for Center-based Teaching Staff, Requirements for Center-Based Teaching Staff Below Minimum Qualifications, Qualification Requirements for Family Service Workers, Requirements for Family Service Workers Below Minimum Qualifications, Safe Sleep Environments (Pictorial Guidance), Development of Safe Sleep Environment Policy, Reporting Suspected Child Abuse and/or Neglect Involving Program Staff, Tiers 1 and 2 Purchase Requisition Process, 600 Broadway, Suite 200Kansas City, MO 64105816-474-4240, A program of the Mid-America Regional Council. Policy: ERSEA-2 Subject: Age and Eligibility Verification Objective: CCCDC staff will accurately perform age and income eligibility verification. Recruitment Flyer: South. <> Attendance: Maximizing the Full Head Start Experience, Eligibility: Determining Need and Meeting Expectations, Recruitment: Developing Effective Outreach Systems, ERSEA: Needs and Strategies in Uncertain Times Webinar, Extending and Aligning Redetermination Periods, Selection: Prioritizing Families with Responsive Policies and Criteria, Family Income Guidelines: Military Income, Supporting Children and Families Experiencing Homelessness. Analyze, plan and implement enrollment systems. How does your program's data and evaluation system support staff to assess the selection process and inform future planning and improvement? Policy Council 2017-18; Assigning Newborn to Expectant Mother's Slot Procedure : ERSEA Applications Continuity of Care Head Start Guidance, Procedures Program Policy and Procedures01/23/2018: Reviewing documents to make sure they are current and will upload again. Five years is a long time, and we know that communities can change, soprograms are required to review every year the elements of their community needs assessment. endobj NR=9t={d.H{~0XFa]kO(i!c]tIecyg*#T,Mg5 SE-IGiHlJw0Sy+Y*9-bM8@Q=b( OmA,N? ERSEA governs how programs determine eligibility, enroll children, and track attendance. stream 14 0 obj on Head Start and Early Head Start-Child Care Partnership eligibility, Head Start Program Performance Standards and ERSEA policies and procedures that include at minimum the following: Annual training for Head Start Administrator, Directors, other management staff, and any staff who determine Head Start eligibility to include: <> So next we go into recruitment, and this section, itreally includes efforts the programs must make to actively recruit the most vulnerable populations, including children who are homeless, children in foster care, and children with disabilities. <> MARC Head Start programs are now hiring for a variety of roles. Children with disabilities who have been evaluated and deemed eligible for IDEA services but are not receiving services count toward the 10% requirement. Our policies and procedures ensure that the view held by North Texas Parent and Child Development, Inc. translates into outcomes that are compatible with Head Start Performance Standards, Head Start Act of 2007, and Texas Minimum Standards. More guidance is available to grantees through their federal program specialist. Explore materials and tools to help programs market their services, and develop and implement selection criteria. Prefill your email content below, and then select your email client to send the message. <> Another provision I think is really important to note here, is that -- a focus on insuring that every childis safe, so if a program knows -- attendance patterns, and a child is not in attendance withoutexplanation, the program really needs to check and find out where that child is. . Elizabeth: Well this has been an excellent conversation, and I really appreciate your providing moreclarity in this overview for me. 5. Policies & Procedures - Head Start of Lane County Policies & Procedures Index to Policies & Procedures We have made these documents available online as our partner agencies, affiliates, and other Head Start organizations may find them useful. Pyramid Model. 6. Staff. 16 0 obj 15 0 obj <> 7 "TPITOS" Observation Policy -EHS PURPOSE: To ensure that Early Head Start children are provided with a high level of classroom quality by their caregiver. Theystill, as always, need to serve their Head Start funded enrollment, but there are some really great This section alsotalks about how programs must prioritize children for enrollment, again going back to the mostvulnerable children first, including homeless children, children in foster care, children with disabilities. endobj Elizabeth: That's Subpart A. Aug 2019 - Apr 20222 years 9 months. Blackboard Web Community Manager Privacy Policy (Updated). endobj Health Mental Health and Disabilities Monitoring Record Keeping and Reporting Education ERSEA Child Plus Governance This policy complies with Head Start Performance Standard 45 CFR Section 1302.13. Recruitment Flyer: Central. In the next section, attendance, that has a new focus, actually, it's really onimplementing strategies to promote regular attendance for each child. Head Start Policies and Procedures Policies and Procedures Program Forms Training Library & Webinars Policies & Procedures Website Links Policies and Procedures I. Recruitment/Enrollment II. % The Office of Head Start (OHS) also offers direction through Program Instructions (PIs) and Information Memorandums (IMs). Programs must identify and enroll children and families who are most in need of Head Start services. . 13 0 obj Listen as Catherine Hildum and Elizabeth Borda Rivera present an overview of Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA). 1.6 The Policy Council, working in partnership with key Management and the governing body, reviews . <> 18 0 obj <> endobj With the highest priority on ensuring all Head Start children are safe, and proper reporting of child incidents to OHS when they do occur, together we can provide our children and families with high quality services and fulfill the mission of the Head Start program. l{o(HgI:=U~z"(j D! 11 0 obj 19 0 obj If you have any questions about our policies please Contact Us. Catherine: This was all revised in 2015, and much of this is also required in the Head Start Act, so itwould take an act of Congress to make any changes to this section. Families, staff, and community members guide the development of selection policies andprocedures that prioritize equity. 6 0 obj Roseville, MI 48066 586-445-8910. Re-Enrollment. Research salary, company info, career paths, and top skills for ERSEA/Family Service Specialist Find a Head Start job near you or anywhere in the U.S. Head Start Program Performance Standards Head Start Program Performance Standards Showcase, Education: Curriculum and Effective Teaching Practices, Human Resources and Professional Development. Find a Head Start job near you or anywhere in the U.S. Program Management and Design Catherine: There is. The ERSEA Coordinator will work collaboratively with Family Engagement /Health Leadership and Family Advocates to assure the execution of high quality ERSEA systems and policies that are in full compliance with Head Start Performance Standards and program policies and procedures. * Ensure compliance with Y Head Start Policies and Procedures, Head Start Program Performance Standards, OCC, Licensing and MSDE in all areas of responsibility. Responsible for training and supporting the on-boarding on new ERSEA Specialists endobj Prefill your email content below, and then select your email client to send the message. Building Relationships with Preschool Children. Download the PDF <> Spotlights on Innovative Professional Development Practice, Best Practices in Family and Community Engagement, Tips for Working with Infants and Toddlers with Disabilities, Child Care Health Consultation Webinar Series, Parallel Play: A Podcast for Educators Who Love Toddlers, Screening, Assessment, Evaluation, and Observation, Learning for New Leaders: Head Start A to Z, Orientation Sessions for Partnerships Teams, Making Strides in Early Head Start-Child Care Partnerships, Engaging Community Partners to Strengthen Family Services, Continuity of Care in Child Care Environments, Supporting a Diverse Child Care Workforce, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems. ERSEA governs how programs determine eligibility, enroll children, and track attendance. endobj :d9P*@TfR!BR,BYA&QAvRDYQ#B_cjYRAaobyfVaW%h7E"T(,`Sb Big Sandy Area Community Action Program Head Start. The ERSEA Coordinator assures that our program is fully enrolled . Education Service Center Region 15 is dedicated to excellence in education through leadership, partnership, and service. ESSENTIAL . All policies and procedures are organized by subject area. Thank you for the work you do every day for children and families. For Early Head Start, except when the child is transitioning to Head Start, a As part of their responsibility, program leadership should understand how community assessment data informs selection criteria. Right. hM =L@QkUN^7;y \ The City's Head Start and Early Head Start services are available to children from 6 weeks to five years of age in the San Antonio and . 221 B St, Springfield, OR 97477, Administration by Department (Operation/Transportation/Etc. Apply to be an ERSEA (Enrollment, Recruitment, Selection, Eligibility, Attendance) Specialist with Utah Community Action. Staff initiate supports as appropriate. Access Early Learning's repository of policies, procedures, and forms here. stream Classes with 18-20 children will have no more than 50% of 3-year-old children at the beginning of the program year. And there's still long-standing requirement that families can't be chargedfor Head Start services within the Head Start day, but there is possibility to accept fees for familieswho are not Head Start eligible, and not part of that Head Start enrollment. we know that at least 10% of Head Start recipients' funded enrollment must be children who have been found, who have been . Elizabeth: And this informs the program's structure, and everything about the program, doesn't it? Head Start/Early Head Start Logo. Head Start Performance Standards Head Start Act Who Should Take This Course? Head Start/Early Head Start staff will participate in community events to promote and provide information about the program. Elizabeth: And can we talk now about the selection process? You may download the software for free, if you do not already have it. All documents are updated when available. Come work for the agency that was just awarded Best of State 2022 for Best Public Preschool and Best Charitable Service Organization. Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. And we'll have further informationabout this section in subsequent conversations. Board Policy 2510P - Procedure for Head Start Monitoring (updated) . When working with families, use the Department of Health and Human Resources (HHS) Poverty Guidelines to determine income eligibility for participation in Head Start and Early Head Start programs. . Expand each section to view the policies, procedures and forms for that subject area. Please use the navigation menu at the left to view the policy pages. Discover how Head Start programs operationalizes the five letters through the lens of management systems and responsive family partnerships. Session 2a. Policies & Procedures The ERSEA Committee . Collect data in all areas of ERSEA, Family Services and Health for self-assessment. <> Selection Process Please use the navigation menu at the left to view the policy pages. endobj Head Start 0 -5 . Policy & Regulations Listen Current as of: June 23, 2022 The Head Start Program Performance Standards The Head Start Program Performance Standards ( HSPPS) define standards and minimum requirements for all Head Start services. Find a Head Start job near you or anywhere in the U.S. How does your program's training and professional development system make sure strategic and responsive selection criteria practices are approved by leadership and maintained by staff? endobj National Centers: stream <> * Take part in the development of policies and procedures, when necessary . Accessing Community Resources for Parents, Staff Scholarship for Financial Support Policy, Staff Scholarship for Financial Support Procedure, Staff Scholarship for Financial Support Form, Arrowhead Economic Opportunity Agency702 3rd Ave SVirginia MN 55792, Toll Free: 1(800) 662-5711Phone: (218) 749-2912, Hot Beverages and Other Food or Drink for Staff, Enrollment/Selection Criteria for Children with Disabilities, Head Start Kindergarten Transition Procedure, Child Development and Family Specialized Contacts, Head Start Development Screening Procedure, Referral for Special Education Evaluation, Coordination of Disabilities, Health, Education Services, Disability Services Coordination and Collaboration, Implementation and Documentation of IEP/IFSP Services, Services for Parents of Children with Disabilities, Child Guidance/Classroom Management/Conflict Resolution, Communicating Information to Parents Whose Primary Language is Other Than English, Integration of Personal Health/Safety/Wellness, Services for Children and Families Whose Language is Other Than English, Active Supervision - Busing/Transportation, First Aid and Emergency Care List and Emergency Care, Late Pick Up and Early Drop Off at Head Start Sites, Maltreatment of Minors Mandated Reporting Policy, Ensuring the Safety of Food Served at Head Start, Nutrition Education and Meal Planning for Center Base Sites, Nutrition Education and Meal Planning for Home Base Sites, Planning for Children with Food Allergies and Special Diets, Child Mental Health and Social Emotional Well Being, Utilizing Community Mental Health Resources, Securing and Maintaining the Physical Environment, Blood Borne Pathogen Exposure Control Plan, Employee Interview, Hiring, and Selection Procedure, Head Start Site Status and Employment Transfer Options, Participant Record Keeping System/Accessing& Release of Information. CC Environmental Checklist (Optional) Data Monitoring Tool. How does your program make sure selection criteria reflect up-to-date community assessment data? As the ERSEA Associate, the selected candidate is responsible for completing eligibility applications accurately for children and families of the Head Start program. Supports CAPSLO's mission by ensuring that the Migrant Head Start programs are properly administered and ES maintains effective relationships with families. Board Policy 2520P - Administrative Procedure for ERSEA; Board Policy 2530 - Review and Approve Funding Applications; Board Policy 2540 - Establishing . agency policy and procedures. endobj The recruitment effort includes recruiting expectant mothers for Early Head Start. This course is beneficial for all staff members. This video explores how community assessment data offers the foundation for ERSEA decision-making and supports full enrollment. <> Consistent attendance is defined as present or participating for 85% of expected hours, or more. Age Eligibility: a. Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. Management and staff who make Eligibility Determinations must be trained within 90 days of hire. endobj Child Attendance. Apply for the Job in ERSEA/Family Service Specialist at Mc Kenzie, TN. endobj 15. HHS has made the first holistic revision and complete reorganization of the Performance Standards since they were originally published in 1975. Safe Environment * Ensure facilities, materials, and equipment are safe . Required Education and Experience: * High school diploma required. POLICIES & PROCEDURES > Resources > > > STAFF DIRECTORIES PROFESSIONAL DEVELOPMENT LIBRARY School Readiness . As the ERSEA Associate, the selected candidate is responsible for completing eligibility applications accurately for children and families of the Head Start program. Elizabeth: Catherine, I love that. ERSEA: Moving Beyond Implementation. <>/XObject<>/Font<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> endstream All governing body, policy council, management, and staff who determine eligibility must be trained on applicable federal regulations and program policies and procedures. <> Monitor eligibility applications and re-enrollments for accuracy following the Head Start Program Performance Standards and agency policies and procedures; May monitor, track, and support all areas of ERSEA, as assigned. Head Start staff help families in identifying barriers to consistent attendance. endstream endobj 1176 0 obj <>stream Head Start agencies that provide services to children and families must meet the Head Start Program Performance Standards and the requirements set forth in the Head Start Act of 2007. Catherine: Really exciting, again, there's lots of exciting provisions, I think there'll be moreconversations about community needs assessment, people will have some questions about that, andabout eligibility could use a little more conversation, but really, that's kind of the overview of what'sin here, and we hope that people read it carefully. The Office of Head Start has expanded its interpretation of public assistance to include families participating in the Supplemental Nutrition Assistance Program (SNAP). The criteria also include a scoring mechanism for over-income applicants. Head Start staff can use this resource to bring an equity lens to discussions about ERSEA procedures and best practices. View the job description, responsibilities and qualifications for this position. V$$&+^H'+U"L dq/lH'!8 Any Head Start/EHS location Or, you may call 731-364-4825 to have an application mailed, faxed, or emailed to you for your convenience **Submit Complete Applications to (YOU MUST SUBMIT AN ORIGINAL COLLEGE TRANSCRIPT TO VERIFY ANY RELEVANT COURSEWORK: Northwest Tennessee Economic Development Council Head Start/Early Head Start Program Prefill your email content below, and then select your email client to send the message. <>/ExtGState<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 20 0 R/Group<>/Tabs/S/StructParents 1>> b$]d-F,o,"FSKA#:6yUB Recruitment Flyer: North. endobj endobj ERSEA POLICIES & PROCEDURES. 230 Court Street Paintsville, Kentucky 41240 Phone: 606-789-1600 Fax: 606-789-5192. ERSEA: Strengthening Family and Community Engagement Practices for Recruitment. The City of San Antonio Head Start and Early Head Start Child Care Partnership programs provide specialized quality education and comprehensive social services to eligible children and their families. ERSEA . <>>> Results of the reports and ongoing monitoring will be used by the Head Start Director and managers to determine compliance with the Head Start . Voluntary and Involuntary Withdrawal of Children. %PDF-1.5 ), ADMIN: Board of Directors Roles and Responsibilities, ADMIN: Full Day / Year Program Agency Subsidy Pay, ADMIN: Full Day / Year Program Parent Pay, ADMIN: Internal Dispute Resolution between Board of Directors and Policy Council, ADMIN: Monthly CACFP Reimbursement Claims, ADMIN: Policy Council Amendment and Suspension of Rules, ADMIN: Policy Council Concern and Feedback, ADMIN: Policy Council Emergency/Special Meetings, ADMIN: Policy Council Group Meeting Skills and Training, ERSEA: Appropriate Release of Children from Head Start, ERSEA: Child Assignment to Classroom, Teacher, ERSEA: Communicating Information to Head Start Parents with Sensory Impairments, HR: Code of Conduct and Professional Ethics, HR: Code of Conduct for Virtual Classrooms: Teachers/Parent/Guardian/Visitors, HR: Code of Conduct: Parent/Guardian/Visitors, HR: COVID-19 Families First Coronavirus Response Act Leave, HR: COVID-19 Return to Work Policy for Office Spaces, HR: COVID-19 Special Alternative Work Arrangement for HSOLC Staff with High-Risk to Coronavirus/COVID-19, HR: COVID-19 Virtual Office Operations Protocols and Guidelines for Employees During Head Start of Lane County Remote Work Period, HR: Staff Evaluation and Professional Training Plans/Head Start and Early Head Start, HR: Staff Recruitment, Retention and Separation, OPERATIONS: Mandatory Site/Location Posting, Operations: Video Surveillance and Monitoring, TRANSPORT: School Bus Accident Procedure for Transportation Manager, TRANSPORT: Transportation Accident and Incident Reporting, Child Guidance and Addressing Challenging Behavior, Family Style Food Preparation and Handling, Employee Health Requirements Communicable Disease Prevention, Mental Health Support for Pregnant and Postpartum Women, Developmentally Appropriate Materials, Equipment, Activites, Early Childhood CARES Referral and Evaluation Procedure, Early Childhood CARES Service Break Times, Home Visit Parent / Teacher Conference (classroom based model), Implementation and Documentation of Individual Family Service Plan (IFSP), Initial Individual Family Service Plan (IFSP) Meeting, Interagency Agreement with Early Childhood CARES, Supporting Social and Emotional Development, Technology and Interactive Media in the Classroom, Communicating with Parents/Caregivers Whose Primary Language is other than English, COVID-19 CACFP Virtual Desk Audit Site Monitoring Review, COVID-19: Accepting Food Deliveries to Classrooms, Dental Triage Prevention Interventions and Follow Up, Exposure Control Plan/Bloodborn Pathogens, Food Service Employee Hygiene Practices (Dress Code), Head Start Payment for Child Medical and Dental Services, Nutrition Food Served at Head Start Events, Regulating Heaters at Whiteaker Head Start Center, Mental Health Consultation and Education Printer-friendly version.

head start ersea policies, procedures 2023