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Grocery alias Kirana Bhusar counter is the most dynamic counter where countless actions happens across the day and year after year. Keeping the counter pleasant, neat, clean, smiley, presentable and automated is the need of time. Using computer (one or two or multiple), printer (one or two or multiple), UPS, Inverter, etc. is the need of business. Using computer with Acme’s Insight software BAP (Business Application Processing) software add sugar in milk. Acme’s Insight BAP (Business Application Processing) software in 8 in 1. Acme’s Insight runs on single Windows based PC as well as on multiple Windows based PC’s connected on Windows Server or on Linux Server. Acme’s Insight saves huge time, efforts and money of Grocery or Kirana Bhusar owner and working staff. Acme’s Insight software helps and avoid mistakes or errors that happens because of ignorance, over confidence and (good or bad) habits. Acme’s Insight software helps Grocery alias Kirana Bhusar business to grow by providing accurate business intelligence to the business owner through various features and functions. Let us read about each feature and read out how each feature benefit the business, Grocery alias Kirana Bhusar shop owner, staff associated with the business and above all customers who buy countless grocery products.
- Type 10 sales bills at a time
This feature allows user working in Grocery alias Kirana Bhusar store to type ten sales bills at a time. This feature is needy since buyers at counters are always more and in numbers.
- Create list of grocery items needed by the customer, then collect the cash, then print the sales bill and then deliver items to consumers.
There are many Grocery or Kirana Bhusar owners in State of Maharashtra who follows this process. According to them this well tested & well proven process to avoid mistakes, errors, complaints & stealing. Acme’s Insight software handles this process seamlessly and smoothly. This process do not allow buyer (customer alias consumer) to take undue advantage of the business.
- Number of item names to be printed in single sales bill
This feature allows business owner to decide number of item names to be printed on single sales bill. This feature is useful to the business since number of items asked by the customers are unknown. They could one or more. More is not fixed and it is unpredictable.
- Number of copies to be printed of single sales bill
This feature helps Grocery alias Kirana Bhusar business owner to decide number of copies to be printed for each sales bill. This feature is useful when billing counter and delivery counter is kept separately. One copy can be retained by the billing user and one copy by the customer after products are delivered by the delivery person standing on delivery counter. Acme’s Insight software also provide printing of gate pass feature wherever consumer is asked to take the delivery of goods from a different location. This location could be at the backside of Grocery or Kirana Bhusar store. This feature is applicable wherever billing location and delivery location is different.
- Save + Print Bill Immediately After Entry
This feature in the form of settings allows billing user to print the bill as soon as it is created & saved.
- Round Sales Bill and method
This feature allows Grocery alias Kirana Bhusar business owner to decide how rounding to be done when final sales bill is prepared and rounding method to be used for rounding purpose. This feature is available in the form of settings.
- Default Memo Type In Sales Bill
This function allows Grocery alias Kirana Bhusar business owner to decide what type of sales bill to be prepared as default. Choices are cash bill, credit card bill, credit bill or combination of all three. This feature is available via settings.
- Use Itemcode and Customer code while creating sales bill
In grocery business, many customers are regular buyers. They prefer to buy grocery products on monthly basis or weekly basis or once in fifteen days. In India, these consumers prefers to settle their bills on monthly basis. Acme’s Insight allows billing user to create sales bill by selecting customer name by code and then item name by code too. These codes can be decided by Grocery alias Kirana Bhusar owner or by staff on their comfort level.
- Show customer balance in pick list
This feature helps Grocery alias Kirana Bhusar business owner or billing user to get accurate information about outstanding payment when credit customer visit (again) to buy more products. More over, when Grocery alias Kirana Bhusar business owner or billing user click on each visible outstanding amount, they can also get more information about each bill and items bought in each bill.
- Pick list by letters in sales bill
This is customizable feature available for settings. By this feature, Grocery alias Kirana Bhusar business owner or billing user can decide how pick list of items to be selected in sales bill. Here they got 3 choices, first character of the product, first two characters of the product or first three characters of the product. Once the setting is selected, UI (user interface) of sales bill will act accordingly. User’s comfort is addressed accurately in Acme’s Insight since definition of users comfort changes from city to city and from state to state.
- Allow Multiple Payment Details In Sales Bill
This function helps Grocery alias Kirana Bhusar business owner or cash counter staff to accept multiple payments for single sales bill namely collect some payment in cash, collect some payment by cheque, collect some payment by credit card, some payment by electronic transfer and/or keep some payment as credit.
- Show and print items location/rack wise
When sales bill is printed! Printed bill can display location of item. This function helps delivery staff to take out products quickly than searching for the products across the shop.
- Enter received cash from customer in sales bill
This feature force billing user to enter received amount from the customer. As soon as received amount from customer is entered in sales bill. Acme’s Insight automatically calculate amount to be returned (if any) to the customer. Sales bill amount, received cash from customer and exchange returned to the customer, all three records are stored by Acme’s Insight software in sales bill as well as they are printed on sales bill too.
- Yadi (List of monthly grocery items) function. Copy previous sales bill of customer and create new sales bill by copying all the items purchased in last sales bill
Using this feature, billing user can copy previous monthly grocery sales bill. Billing user can copy all the items from previous bill and can create fresh sales bill. Billing user can add more items or can delete items too if customer insist. This feature saves huge time and efforts of billing staff and customer too.
- Print sales bill in regional languages
Acme’s Insight software offers this feature by which English language entered sales bill is automatically printed in regional language. This feature is required by all those businesses where English sales bill is not read and understood by the buyers.
- Operate Customized Scheme
This feature is useful when business owner wants to create his/her own defined schemes for regular customers who buy grocery items in bulk.
Stock and Inventory
Grocery alias Kirana Bhusar business is completely driven by number of saleable products available in the outlet. Let us repeat. Saleable products. Keeping tight control on saleable (as well as non saleable & dead) items is the need of business. Regular update of stocks, regular checking and physical checking of stock helps Grocery alias Kirana Bhusar business owner to grow the business, to sustain in business with profits and to make less losses. Acme’s Insight software offers following features:-
- Import computerized purchase bill received from supplier
Entering purchase bill consumes huge time of Insight user and Acme understand this very well. To save time, efforts, avoiding mistakes & errors while entering purchase bill (suppliers), Acme’s Insight software allows Insight user to import supplier’s bill generated on computer. Please contact Acme’s office or Acme’s partner’s office on how to import computerized bill in Acme’s Insight software.
- Batch wise and category wise Inventory
Acme’s Insight software allows user working in Grocery alias Kirana Bhusar business to store grocery products batch wise and category wise. Here batch could be actual batch number printed on grocery bags, it could challan number & date from supplier.
Entering grocery products and other FMCG products batch wise (or category wise) helps Grocery alias Kirana Bhusar business owner to understand age wise stock. This is very important feature and it must be used by every owner.
- Warning of expiry date for grocery and FMCG products
This is another feature that can be used for some of the grocery items, some of the eating products and some of the products from FMCG.e.g. Items like toothpaste, tooth powder, etc. carry expiry dates. Items like Rawa, Besan aata, Gahu Aata, etc. also carry expiry dates etc. Various sauce’s carry expiry dates. All these items must be entered with batch wise and with expiry date. Acme’s Insight alert billing user as soon as these products are out expiry date. Expiry alert can be set in advance for number of days.
- Raise Expired Product Warning Alert While Starting Program
This feature must be used by Grocery alias Kirana Bhusar business owner. This feature alert Insight user about expiry of products as soon as Insight software is started.
- Inward stock with bill or with delivery challan
There are many Grocery alias Kirana Bhusar suppliers who raise the bill once in a month or once in fifteen days. Why? We don’t know. But we know they don’t raise the bills when they delivery goods. These suppliers supply their products only with delivery challan. Acme’s Insight software allows Grocery alias Kirana Bhusar business owner to enter product details using delivery challan and invoice too.
- Validate purchase price and sale price while entering stock
Acme’s Insight software allows Grocery alias Kirana Bhusar business owner to validate purchase rate and sale rate while entering product data. This feature empower & educate Grocery alias Kirana Bhusar business owner to validate accuracy of purchase rate + sales rate that is utmost important to every business including Grocery alias Kirana Bhusar.
- Multiple stocking (store) locations
Grocery alias Kirana Bhusar business owner can keep and maintain stock at multiple locations within business premises. These locations can be numbered or names can be given for each location or rack. By following this process, delivery staff can remove those items when delivery of these items takes place. This process also help delivery staff when goods arrive from suppliers office. Delivery staff can keep fresh goods in respective locations or racks.
- Enter minimum level quantity and reordering quantity
Grocery alias Kirana Bhusar business owner can set minimum quantity level and reorder quantity level for all those products that are fast moving (fast selling) in business. This feature helps Grocery alias Kirana Bhusar business owner to reorder these items quickly.
- Formula function for product master entry
This feature allows Grocery alias Kirana Bhusar business owner to follow and to adopt about sale price to be defined for each item. Once the formula is set by Grocery alias Kirana Bhusar business owner, Sale price of each item can be automatically calculated by Acme’s Insight by entering purchase rate picked up from suppliers bill.
- Add multiple attributes for grocery products
Acme’s Insight is completely driven by stocking features. This feature helps Grocery alias Kirana Bhusar business owner to keep a track of each supplier and products coming from respective supplier.
- Maintaining stock in multiple units and multiple packing’s
This feature keeps the track of what is purchased and how is sold?
e.g. Grocery items are bought in bags of 25 kg or 50 kg. They are repacked and sold to consumer in 500 gm pack, 1 kg pack and in 5 kg pack. Same process can be adopted for Gehu (Grains) Aata, Jwari (Sorghum) Aata, Bajari Aata, Besan Aata, etc. Same process can be applied for stationary items. Notebooks are purchased in dozens or in boxes and sold to consumers in peace, peaces, number or numbers. Same process can be applied for FMCG products like soap, shampoo, hair oil, etc.
- Add free quantity while purchase bill entered
This feature allows Grocery alias Kirana Bhusar business owner to enter free quantity scheme offered by the original producer or by the stockiest. This function helps for stock as well as when sales bill is generated on customers.
- Display batch details while entering master item
This feature allows business owner or staff to see about items already having in stock. This function is available in the form of settings.
- Allow multiple challans while entering purchase bill
This feature allows business owner and staff to enter various delivery challan numbers. This is need of time since generating purchase bill and delivery challan is under control of original producers. Normally producer generates delivery challan batch wise and invoices are printed only when complete delivery is ready for for a particular batch. It is being found that one invoice comprises of one or more delivery challan and that’s how this feature helps the business. This function is available in the form of settings.
- Auto calculate rates while entering purchase bill
This feature allows Acme’s Insight to calculate purchase rate, sales rate and MRP rate when stock is entered. This feature allows Grocery alias Kirana Bhusar business owner to define the formula for purchase price, sale price and MRP. This feature is available in the form of settings.
- Define default rates and user definable rates
Both these options (Auto calculate rates while entering purchase bill and define default rates plus user definable rates) are available in the form of settings. Setting default rates helps sales billing user to create quick bill. User definable rates helps sales billing user to type different rates for regular customers who buy grocery in bulk.
- Lock sales rates in sales bill
This function is available in the form of settings. This function helps Grocery alias Kirana Bhusar business owner not to allow billing users to play with sales rates.
- Create batch wise or group wise category for entering batch wise or group wise products.
This function is useful specifically for grocery items. Grocery alias Kirana Bhusar business owner can keep the track of supplier and grocery goods arriving from respective supplier.
e.g. Create Gehu (Grains) as a category and then enter various categories of Gehu (Grain) bags received from the supplier. e.g. In Indian market, Gehu (grains) are available in categories like Lokwan, Makhanmalai, etc.
- Allow free items
This feature allows purchase bill entry user to add free items if they are offered by the original supplier or by stockiest. This feature also helps sales bill creator while generating sales bill.
- Scheme module and Loyalty card
This feature allows business owner to run scheme for customers so that they are inspired to buy more products from Grocery alias Kirana Bhusar store. Grocery alias Kirana Bhusar owner can also run loyalty card for those consumers who buy only monthly grocery items from the shop.
- Show item balance while creating sales bill
This function is linked with stock data. Here Grocery alias Kirana Bhusar business owner can decide how balance to be shown after item is selected in sales bill namely after entry of every item or after entry of 20 items. Grocery alias Kirana Bhusar Business owner can decide as per their comfort and as per their business process. This function is available in the form of settings.
- Facility to change sales rate for selected grocery items
Like Gold or silver business, there are many grocery items where buying and selling rates are changed every day. These rates can be changed for bulk quantity too. e.g. Rice, Sugar, Pulses, Jiggery, etc. Acme’s Insight software allows to change the sales rates of these items daily.
- Production module (BOM)
Acme’s Insight software allows Grocery alias Kirana Bhusar business owner to create own packs of grocery items under their business brand or name. e.g. Buy pulses in bags (25 kg or 50 kg) and then repack pulse in 500 gm pack or 1 kg. pack. Buy grains in bags (50 kg or 100 kg) and then repack grains in 500 gm, 1 kg. and in 5 kg. packs. Buy spices in kilograms and then repack them in 25 grams, 50 grams and 100 gms packets.
- Getting skill, low cost & low overheads worker for grocery business is becoming difficult.
Now-a-days getting skill, low cost & low overheads worker for grocery business is becoming difficult day by day. Multinational and multi city or multi state Indian Retail stores realized this problem long back. Most of them introduced barcode labeling system in their business. Each product with barcode label helps to raise sales bill within less time. Look at Reliance Mart, D Mart, Big Bazaar, More, etc. In India very few grocery outlets opted for this system. Acme’s Insight software is already geared up for this business need long back. Acme offers barcode software module as an optional module. Using barcode software module, Grocery alias Kirana Bhusar business owner can design, create, generate & print own barcode labels. Acme’s Insight software also allow Grocery alias Kirana Bhusar owner to use company printed barcode labels.
CRM means customer relationship management. Now-a-days (in the era of Mobile phones, Smartphone, Web sites, Web Portals, Internet, TV, etc.) CRM has become an utmost important activity for every Grocery alias Kirana Bhusar business owner since competition is increasing beyond imagination, thinking and speed. Acme’s Insight software offers CRM for various PR (public relation) activities to be done with actual buyers of grocery items. Those are as follows:-
- Send transactional messages on mobile phones
Using this function, Grocery alias Kirana Bhusar business owner can send transactional messages to regular buyers reminding them to order more grocery items. Message can be also sent when goods are delivered to customer’s home on credit. Message can be also sent to remind consumer about payment.
- Send personal greeting messages
Using this function, Acme’s Insight can send personal greeting messages to entire existing customer database of bulk grocery buyers. e.g. Happy Birthday, Happy Wedding Anniversary, etc.
Accounting is an integral part of every business. Acme’s Insight offers complete accounting on click of mouse button. Read below about features alias functions that are available under Accounting feature group namely:-
- VAT accounting
Every month, every Grocery alias Kirana Bhusar business owner is forced to submit VAT report to respective government. VAT accounting is an important business task. Acme’s Insight software handles this part very systematically. When suppliers bills are entered in to Insight? VAT paid on purchase is automatically added in to VAT paid register. When sales bill is printed on customer, VAT collected from customer is automatically added in to VAT collection register. When expired FMCG/Grocery products or damaged FMCG/Grocery products are returned to suppliers using purchase return document? Difference of VAT is automatically calculated by Acme’s Insight and posted in to VAT register for purchase return. Whenever customer return FMCG products for damaged packaging? Acme’s Insight automatically calculate VAT on sales return and post it in to VAT report on sales return.
- Bank reconciliation
Bank reconciliation is one of the most tedious task for every Grocery alias Kirana Bhusar business owner. Acme’s Insight software offers a feature by which bank reconciliation happens in lesser time. Kindly contact Acme’s office or Acme’s partners office to see how this feature helps business owner and save owners time.
- Interest calculation
In Grocery alias Kirana Bhusar business, supplier charge interest when bills are not paid in time. This feature calculate the interest being charged by the supplier. Many Grocery alias Kirana Bhusar keep FD’s with banks. Bank gives them interest. Interest received from the bank can be rechecked by Grocery alias Kirana Bhusar owner using this feature available in Acme’s Insight.
- View and print Balance Sheet, Profit & Loss and Trial Balance
Balance Sheet, Profit & Loss, Trial Balance, Creditors, Debtors, etc. are the important documents that display health of retail business. These reports are available on click of mouse button. The best thing about Acme’s Insight is, Grocery alias Kirana Bhusar business owner, accountant or staff does not have to have accounting knowledge to generate these reports. Acme’s Insight is developed in such a way that if Grocery alias Kirana Bhusar business owner, accountant and staff enter every purchase bill, enter every receipt, every payment, sale every product, enter every payment + expenses, enter every sales or purchase return using Acme’s Insight! These reports will automatically be updated as soon as these entries are made in to Acme’s Insight.
- Create Daily / Monthly Series For Cash And Bank Vouchers
This feature allows business owner to have series of cash & bank vouchers generated by the system. This feature is made available in the form settings.
- Export accounting data to Tally
Many business owners in India still avail or prefer the services of CA or professional tax consultant. In India, many CA’s or professional tax consultant use Tally software tool in their office. Insight's export accounting data to Tally feature allows Grocery alias Kirana Bhusar business owner to share accounting data with such tax professionals. Having said this, business Grocery alias Kirana Bhusar business owner can also generate accounting reports like balance sheet, P&L statement, trial balance sheet, creditor’s list, debater’s list, etc. on his or her own. In addition, Grocery alias Kirana Bhusar business owner can also print various business registers like sales register, purchase register, bank book, cashbook, creditors list, debtors list, receipts, expenses, payment, etc. on click of mouse button.
- Alerts & budgeting for suppliers
Acme’s Insight offers alert for the payment due to various suppliers as well as payment to be received from consumers.
Sales and Purchase Return
Sales return and purchase return, both the words, activities associated with these two words and task associated with these two words, no one likes it. They are unavoidable. Acme’s Insight offers some unique and value for money features namely:-
- Sales return in sales bill itself
Acme’s Insight offers sales return in sales bill itself if sales return happens same day. Other wise, sales return by separate document is also available.
- Purchase return for expired items
Acme’s Insight automatically create purchase return for the stocks that are expired and located in product racks as well as stocks arrived via sales return. Purchase return document is automatically created on respective suppliers.
Printed reports give an opportunity to Grocery alias Kirana Bhusar business owner to work out various strategies on how to grow business. Printed reports (somehow) got more impact that is emotional on every Indian business owner than seeing the same report on computer monitor. Acme’s Insight provides some standard reports. In addition, Acme’s Insight also provide Report Writing module. Using this module, Grocery alias Kirana Bhusar business owner or accountant or CA or tax consultant or staff can generate customized reports as per the need of business.
- Stock report
Stock report item wise, category wise, bag (packing wise) wise, supplier wise, price group wise, etc. are available.
- Accounting Reports
Balance Sheet, Profit & Loss, Trial Balance, Sales Register, Purchase Register, Bank Book, Cash Book, Expenses Book, Creditor’s Register, Debater’s Registers, General Ledger, etc.
- VAT report
Acme’s Insight generates VAT reports namely VAT paid, VAT collected, VAT report on purchase return and VAT report on sales return. All these are crucial reports needed by the business.
- Print Date & Time on each report
Acme’s Insight print date & time on each report so that trailing on each report becomes easy. This function is available in the form of settings.
- Expired grocery items & FMCG items supplier wise
This report helps business owner to decide what to do with expired items. Keeping expired items in retail outlet can be danger, unhealthy and may be against FDA or Government laws and rules.
There are many things (task in hand) that happen before business starts and after business is closed. These activities (task in hand) fall under the category of back-office task. Listing down features of Acme’s Insight that falls under Back-office category namely:-
- Business Analysis and Intelligence
Acme’s Insight got built-in dashboard UI (User Interface) module. This module display selected & important business data in the form of graphical charts. Graphical charts are more appealing in terms of understanding the data. E.g. Supplier wise sales, product sales, counter sales, salesperson wise sales, profitability of the business, etc. These reports are instantly available and they are updated as and when actual transaction happens in Insight like entering of purchase bill, selling products to customers, entering bill payment, giving payment to suppliers, entering expenses, etc.
- Multiple firms with single sales bill or with multiple sales bills
Using this feature business owner can divide grocery business in multiple business firms so as to reduce tax burden & liability. The best thing about this feature is like this. Grocery alias Kirana Bhusar business owner can print single sales bills for multiple companies or can print multiple sales bills for multiple firms. As soon as sales bill is saved & printed, Accounting effect to multiple firms is seamlessly handled by Acme’s Insight.
- Scheduler and task manager
Acme’s Insight software offers this another useful feature. Using this feature, grocery alias Kirana Bhusar business owner can enter all other important business tasks like renewal of shop act license, payment for utility bills, payment for insurance premium, payment for mobile + land line + Internet, vehicle insurance premium, vehicle maintenance, etc. Acme’s Insight will send an alert text message on mobile phone owned by Grocery alias Kirana Bhusar business owner.
- Security system
Acme’s Insight software provides user based accessing and security system. By this system, Grocery alias Kirana Bhusar business owner can create one or more users within the system. These users can be defined as per the role of that user. e.g. Create sales bill user. This user will get access to all the features that are linked to sales bill. But this user will not get access to use accounting features, view or print reports, see business intelligence data, use purchase functions, etc.
- Automatic back-up of Insight
Acme’s Insight offers this most important feature to every buyer of Insight. This feature automatically take back-up of data created & generated via Insight. Back-up data is stored in computer hard disk in day wise folders. Each folder is given day name like Monday, Tuesday, etc. Each customer is requested to copy daily back-up outside the computer. May be on pen drive or USB hard drive. But copying daily back-up out of computer is must. In India, power conditions (supply) are not healthy and consistent. Sudden spike in power supply can ruin the entire computer setup available in automobile spare part shop. This is must activity.